Demand planning · Procurement

Prejith Varghese Ponnachan

Helping a parts business decide what to buy, and how much of it.

Planning and procurement for a multi-brand automotive parts distributor in Oman. Every order is tracked from enquiry until the goods are checked into the warehouse.

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Portrait of Prejith Varghese Ponnachan
What I do

What I look after

Demand planning

Forecasts built from real demand and reviewed every cycle, so every order can be explained.

Procurement

Enquiries turned into purchase orders, negotiated on market rates and checked line by line before anyone signs.

Freight and customs

Shipments booked and cleared start to finish, with the paperwork right the first time.

Controls and reporting

Checks that catch expensive mistakes before money leaves, and reports leadership can act on.

Automation

Repetitive work turned into systems anyone can run, so the process holds up when I am not there.

Stock check

Is this part pulling its weight?

Pick any item. Type in the numbers and see whether it's working for you or just sitting on the shelf.

Selected work

Problems I have solved

Details are kept general out of respect for my employer. Happy to talk through any of these in person.

Finding the cash that was sitting still

An inventory and working-capital review that showed leadership where money was tied up and which lines needed clearing.

Stopping a payment going out twice

A running record of invoices against payments caught a duplicate before the money left the account.

Recovering what suppliers owed us

Credits and supplier marketing funds that had never been claimed, traced back and recovered.

Reading a sales dip correctly

I separated the core business from a product line hit by new import duties, so leadership made its decision on the right reading of the numbers.

Keeping customs registrations clean

I reconciled the company's customs product registrations and added checks that flag problems with declared values before a shipment is lodged.

Experience

Roles and what each one taught me

Product Executive

Multi-brand automotive parts distributor · Full-time · Muscat, Oman (on-site)

Apr 2024 to present

I plan and buy across a wide international parts range, manage suppliers and freight, clear goods through customs, look after the brand range and pricing, and report to the General Manager and CEO.

What it taught meMost mistakes start small. I try to check the details, even when there is pressure to move quickly.

Head of Marketing and Strategy

Puma Performance Pathway · Contract · Bury St Edmunds, UK (remote)

Dec 2023 to Jan 2025

Led marketing and strategy, and built the dashboards leadership used to make decisions.

What it taught meA plan only helps if people know what to do next. I try to end every piece of work with a clear next step.

Marketing Consultant

DubSports · Contract · Birmingham, UK (remote)

Jul 2023 to Nov 2023

What it taught meThe client always knows their business better than I do. Listening first and asking questions helped far more than offering ideas early.

Digital Marketing Intern

The Muddy Marketer · Contract · Birmingham, UK (remote)

Nov 2023

What it taught meWith only a month, I learnt to ask questions early instead of guessing.

Netcom Training

Part-time · Birmingham, UK

Systems Support Officer

Nov 2022 to Sep 2023

Promoted from the marketing team to own the company's CRM and support the teams who used it.

Marketing and Social Media Officer

Sep 2022 to Nov 2022

What it taught meTaking on work that others avoided taught me a lot. Improving how the CRM was used helped more than any campaign I ran.

Education
  • MSc International Marketing ManagementCoventry University, UK · 2021 to 2022
  • B.Com (Professional)Manipal University, India · 2016 to 2020ACCA Diploma, with 9 papers exempt. Focus on taxation, accounting and financial analysis.
Certifications
Courses

Courses completed on Udemy

Completed on Udemy alongside full-time work.

Skills

Skills

Demand planning

  • Demand forecasting
  • Forecast review cycles
  • Stock cover and days of inventory
  • ABC analysis
  • Stockout tracking
  • Replenishment planning
  • Dead stock prevention

Procurement and trade

  • RFQs and quotation review
  • Price negotiation
  • Purchase orders and goods receipt
  • PO to invoice reconciliation
  • Supplier sourcing and onboarding
  • Supplier scorecards
  • Claims, credit notes and warranty recovery
  • Incoterms (EXW, FOB, CIF, CFR)
  • Letters of credit and TT payments
  • Freight forwarder selection (LCL and FCL)
  • Customs and HS classification

Category and product

  • Range selection
  • Pricing and margin
  • Product lifecycle
  • Part number and catalogue management
  • OEM and competitor cross-referencing

Data, AI and reporting

  • AI workflow automation
  • Python, Pandas, Flask
  • SQL
  • Advanced Excel
  • Power BI
  • ERP reporting
  • Working capital and gross profit analysis
  • Management reporting
Languages
  • EnglishFluent (native level)
  • Malayalam
  • Hindi
  • Tamil
  • ArabicConversational
Contact

Let's talk

Email me

prejith.ponnachan1@outlook.com linkedin.com/in/prejith-ponnachan Muscat, Oman